There are several vacancies for the coming year on the committee. If you are not already a Committee member please consider taking on a role or a shared role.
Executive Committee Members
Providing leadership for the committee in their role of setting the strategy and policy of the association
Chairing and facilitating meetings
Representing the association at appropriate events, meetings or functions
Acting as a spokesperson for the association where appropriate
General Secretary (Exec)
Essential / fundamental
Writing up and chasing items for the Agenda for committee meetings and AGM
Writing the minutes for the committee meetings and AGM
Acting as the first point of call for communicating with BBKA
Managing the association members distribution list
Distributing the association newsletter electronically - printing off and posting association newsletter for non-email members.
Acting as a first point of contact and communication for general enquires from general public etc
Letter writing for and on behalf of NSBKA
Preparing annual swarm list of members
Distributing annual membership forms
Act as a Spray Liason Officer for NSBKA (on behalf of BBKA)
Updating NSBKA committee details with BBKA
1. Good I.T skills
2. Good organisation skills
Association Treasurer (Exec)
Keep the accounts - checking that they balance with the monthly statements
Collect / pay in the subscriptions
Pay out - BBKA membership and BDI
Pay in any other monies received
Pay out any expenses incurred once checked and approved
Report to the Committee
Annual Report to the AGM
Issue BDI certificates
- Liaise with Pim Hill to ensure they are aware of and happy with ALL dates
- Manage colonies throughout the year maintaining records for all colonies
- Take actions to remove aggressive and following bees.
- Health and Safety of apiary
- Ensure members park their cars in designated area
- Maintain risk assessments for apiary and apiary meetings
- Coordinate the management of the colonies with reference to NSBKA events and Education/Training requirements.
- Draw up an annual plan for apiary
- Advise Secretary and Newsletter editors of any communications about apiary
- Coordinate apiary assistants
- Beesuits to be washed as required and kept in a dry place to ensure they do not go mouldy
- Recommend purchases of additional equipment required to Committee
- Arrange purchase of disease/pest treatments and feed for colonies as required
- Maintain an inventory of all equipment and colonies
- All honey produced belongs to the NSBKA
- Coordinate extraction of honey as required
- Store honey
- Arrange purchase of jars and labels as required
- Arrange jarring and labelling for NSBKA honey as required for events
- Provide Treasurer with record of all honey sold and honey in storage for association records.
- Provide Pim Hill with honey on a regular basis and a Christmas card from the Association.
Time Required: 20-30 hours a month.
The role can be done by one experienced bee-keeper, or job-shared between two (one experienced, one possibly less so).
The editor(s) need to be visible member(s) of NSBKA, able to attend most if not all Association events.
Basic computer and word processing skills, internet access, and the ability to take and manage digital photographs are all necessary.
Other requirements include: liaison with Committee members for Association input; the ability to obtain articles and photographs, or produce them if copy is short; and sufficient time management skills to ensure publication on 1st of each month.
- Actively promote BBKA Basic assessment and arrange training
- Encourage and support members to study for and take the BBKA assessments appropriate to their experience and ability;
- Promote and encourage ‘self -help’ study groups
- Organise and promote training courses and events as agreed with Committee, such as the 'NSBKA Taster Course' and 'NSBKA Hands on Training'.
- Provide application forms and syllabuses; ensure that these are the current editions. Downloaded annually from the BBKA website
- Download annually from BBKA website; a list of the approved Examiners for the Junior and Basic Examinations, the Examination and Assessment Fees and Entry Dates list.
- Receive applications to take BBKA examinations; check eligibility, countersign and forward them to the BBKA by the due date;
- Receive all Certificates and arrange for their early presentation at a major Association Meeting, coordinating appropriate publicity - including appropriate congratulations to any successful candidates in Beelines;
- Make an annual report to the NSBKA for AGM
- Maintain a list of all exams undertaken and results for NSBKA records
- Agree dates and arrange a qualified Assessor and an appropriate apiary.
- Provide suitable facilities for visiting Assessors.
- Ensure a 'third' person on hand during the assessment with functional mobile phone
- Arrange the place/venue for the written examinations.
- Recommend the Invigilator and notify the BBKA
- Notify the BBKA and Candidates of the time and venue for the written examinations
- Issue rules for the written examinations prior to the Examination.
- Support candidates afterwards, especially any unsuccessful candidates
Compile the annual calendar of meetings and apiary visits.
Contacting and confirming speakers. Following up with thank you letter.
Ensure attendance lists are completed at NSBKA events. Provide
relevant H&S and precautionary information for apiary work.
Organise and book Association Christmas Dinner.
Organise, distribute and monitor refreshment rota for meetings and
apiary sessions. Deliver (or ensure delivery of) tea coffee etc.
for each meeting
- Prepare and send out renewal notices October / November Co ordinate with the treasurer when payments come through and update new list Finalise list for the year at the end of January Once all members paid, produce swarm list and bee inspectors list During the year act as point of contact for new members, sending out joining forms, answering questions.
- Register new members with NSBKA and BBKA Keep other committee members updated on membership.
- To host the association website
- To maintain information on the website in an up to date manner. This primarily requires two key periods of activity:
- November/December - update new committee details (post AGM), following year's programme details and membership contacts
- March/April - update membership contacts (after renewals) and swarm collection list (prior to swarming season)
- Library book list, useful links, forthcoming course info etc. updated as required
- To produce the fold-out printable annual programme booklet
- To redesign or refresh the website, develop the content and photography
- Chance to develop/practise technical web design skills
- Access to computer, suitable web-design and photo editing software and web hosting space
- A reasonable level of technical skills in web-design
- Design awareness
The librarian looks after the stock of books held by the NSBKA. This involves:
Keeping the books clean and dry and in a safe place
Keeping records of the loans and returns to any member of the association
Being available for collection or return from home or other agreed place
Making the books available at association meetings
Maintaining the central list of stock on the NSBKA website.
Undertaking an audit of stock
Directing enquiries about reference books for study to the education officer or other appropriate member